tackling your to-do list
Having trouble accomplishing everything on your to-do list, or even deciding what needs to go on it? Here are our 5 tips from us on tackling your to do list!
The “to-do” list: something we can ALL relate to, especially women. Whether you have ideas and reminders floating around in your head, or a long list of things you need to achieve written down on paper, we all understand ‘this never-ending list of things’ that must be completed on a daily basis.
As personal assistants, our job requires us to keep things in order. We are hoping that we can offer you some good advice on tackling your to-do list. Here are 5 easy tips…
1) Write it down
Whatever you need to accomplish for the day, week, or month - write it down! We suggest doing the writing either the day before or the second you think of it. Creating your to-do list the evening before allows for a better night’s rest and a clearer mind to be more productive the next day.
Check this out: There is actual statistical evidence proving that by writing down your dreams, goals, and your to-do list – you are more likely to accomplish the things that you want to. Here is a little something we found in Forbes: Dr. Gail Matthews, a psychology professor at Dominican University in California, performed a study on goal-setting with 267 participants. She found that people are 42% more likely to achieve their goals just by writing them down.”
In an effort to help you come up with a better system for writing down your agenda, we created a free printable to-do list for you.
2) Keep a planner
We recommend buying a physical planner. While keeping a calendar on your phone and computer are great resources, like we mentioned above, it’s statistically proven that if you physically write something down you are more likely to accomplish it. Not to mention, the fact that being able to check things off your to-do list once you have finished them is incredibly rewarding!
3) Block your time
Take a look at your to-do list and schedule. You may realize a trend of other people taking up your time. While this is not all bad, you have to schedule time for yourself. This will give you time for the personal work that you need to accomplish. If you don’t schedule your time, others will schedule it for you. It’s as simple as that. Start planning and blocking your personal time at least a week in advance, so that you can make sure to schedule the things that are top priority for you. Also, don’t skimp on time! It’s important to allot enough time to realistically complete each task on your list well.
4) List things in order of importance
When you write down your to-do list, number things in order of importance. Doing this will help you realize the urgency of some things over others. It also helps to relieve stress when you knock out the most important things first. Knowing that you have already accomplished everything that is crucial before lunch is one of the best feelings in the world. It makes the rest of your day a lot more relaxed and enjoyable. Take 5 minutes right now and schedule your most important to-dos on your calendar.
5) Ignore Distractions
We realize things come up, important things, but unless they are an absolute emergency, the text and email can wait, the meeting with someone can be rescheduled or the person can be called back later. Don’t let these small distractions keep you from getting what really matters accomplished.
Our last recommendation is that you plan your meals and outfits for the week either the weekend before, or at the very beginning of the week. These things can become real time takers, and who wants that when you could be using that time to accomplish something that’s really important! We hope that these tips and tricks help you to overtake the things that are crowding your to-do list. If your to-do list and schedule have gotten out of control, call us to help you get it back on track. We’d love to brainstorm and work with you to get everything you need to achieve marked off your list.