let's be paper free!
Ever feel overwhelmed with paperwork? Is your desk covered in piles of paper? Is your filing cabinet so full you can’t open it without it toppling over?
If this sounds like you, it may be time to jump (headfirst) into the millennium and go paperless.
“Why?” you might ask. Well according to our Sr. Business Assistant and tech guru, Jen G., going paperless will make your life easier—I promise! All of your important documents in one place, organized and accessible; who wouldn’t love that? We live in a world where time is money, and any tool or trick that will save us time is worth a try, don’t you agree? But-before you build a bonfire with your papers as kindling or go shred-crazy, there are a few simple steps to make the process [mostly] painless.
photo courtesy of www.supportingsaferhealthcare.com
First, you have to decide to take the plunge. Don’t hem and haw or spend hours debating it or making a pro/con list, just make the conscious decision to go paperless. This may require some discomfort, but rest assured, it WILL make your life easier.
Second, choose which documents to tackle. It is quite ambitious to go 100% paperless from the start, so it’s best to choose a small chunk to begin with. Maybe it is your banking statements or receipts for business expenses, whatever the case may be, choose a starting point. That way it is more manageable, which in turn, will make you feel productive. And who likes to feel lazy?
Next, supply yourself with the appropriate equipment=a computer and scanner. There are hundreds of computers on the market right now so I’m not even going to delve into the very personal choice of which one to purchase. Just buy one that isn’t from 1985. As far as scanners are concerned, there are many on the market to choose from, but the Doxie Scanner and Fujitsu Scan Snap are popular and highly rated.
photo courtesy of google images
Your fourth going paperless task is to choose your scanning destination. If you don’t want to save your documents to your hard drive, Dropbox is a good option. All the rage right now, Dropbox is perfect for document (and photo) storage. It is free, user-friendly, and you can easily share folders with anyone. Simply go to www.dropbox.com and sign up!
The fifth, and perhaps most tedious and time-consuming part of going paperless is scanning your mounds of paper. I suggest you first set the mood: pour yourself an adult beverage (not too much or else you might scan your tax returns into your family photo file), put on a little smooth jazz, sit down in a comfortable chair and start scannin’!
Once you have completed the scan-all-the-documents-I’ve-ever-had-until-my-eyes-are-about-to-fall-out-of-my-head process, you can light that fire or go shred-crazy.
For more on going paperless check out Jamie Rubin’s blog: www.jamierubin.net/going-paperless/